Administrative Assistant

Immediate Full-Time Opportunity

Are you ready to be the driving force behind a thriving and rapidly growing manufacturing business, making a real difference every day? Join us at John Valves and step into the role of an Administrative Assistant, where you’ll be empowered to unleash your talents and play an integral part in our success story!. Look no further!

About the company

Welcome to John Valves an industrial manufacturer with our precise engineering and unwavering reliability. Our valves stand as guardians of efficiency, safety and productivity and have been working in our customers facilities for over 128 years. Valves come in all shapes and sizes from the humble ball valve to the complex control valve, each designed to meet the unique demands of its environment.

John Valves is not just a company – we’re a powerhouse in the Valve industry, the unsung heroes of countless industries, quietly ensuring the smooth flow of liquids, gases and beyond. From intricate mechanisms that regulate water in our homes to the colossal Valves that tame the power of industrial machinery, these devices are the backbone of modern civilisation.  We are revolutionising the way Valves and related supplies are provided across Australia. With a legacy of excellence, we’re known as the go-to Valve manufacturers and suppliers, offering cutting-edge design services, unwavering engineering support, and unmatched selection advice.

We are excited to announce that we are expanding and are looking for motivated individuals to become part of our high achieving teams! This is your chance to be part of something truly extraordinary, where every day brings new opportunities and challenges to revolutionise industries, streamline processes and empower progress.  

Role Overview:

Are you a highly proactive and organised professional Administrative Assistant eager to drive efficiency and support daily operations?  You will play a pivotal role in ensuring seamless business functions. You’ll manage office tasks, coordinate schedules, and facilitate smooth communications across the organisation. Your keen eye for detail and knack for organisation will be instrumental in maintaining records and documentation systematically. This dynamic and vital role offers the chance to collaborate closely with various departments, contributing directly to our success and exploring endless growth opportunities. If you’re ready to embark on a journey of impact and professional development, apply today to become a valued member of our team. This is a dynamic role; it will never leave you feeling bored..

Key Responsibilities:

To thrive in this role, you’ll need:

  • Handling incoming calls, emails and other forms of communication, ensuring timely responses 
  • Preparing and sending out correspondence (eg. Editing documents, reports, letters)
  • Providing general support to the team or departments as required
  • Handling day-to-day administrative tasks
  • Coordinating travel arrangements, including flights and accommodation and itineraries
  • Organising, filing and maintaining both physical and digital documents and records
  • Ensuring confidential information is handled securely and in compliance with company policies 
  • Assisting with document formatting as required
  • Entering, updating, and maintaining databases with accurate and up-to-date information
  • Minutes – OH&S Committee and representing the Finance & Legal area in all OH&S requirements
  • Maintaining office supplies and inventory, 
  • Ensuring the smooth operation of office equipment (e.g. computers, printers, copiers etc)
  • Greeting visitors and clients, providing them with necessary information, and directing them to appropriate personnel
  • Maintaining confidentiality of sensitive company information, employee records, and client data
  • Ensuring adherence to privacy policies and data protection regulations
  • Answering inquiries and assisting with problem-solving, ensuring a positive experience for clients and customers
  • Maintaining a professional and welcoming office environment
  • Organising and managing Board room space, including overseeing the cleanliness and functionality of meeting etc

John Valves values our team and you will become part of our working family. You will be rewarded with a competitive salary.

Want to work for an Australian manufacturer who are well known and well regarded? Then act NOW!

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